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Changes to the approved project
Learn how to deal with any necessary changes.
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Needs for changing the approved project application may arise, e.g. if the project is delayed due to unforeseen events or when a fast changing context makes different or adjusted activities highly relevant.
To help you make the most of the funding provided, the North Sea Programme allows for justified changes during project implementation. The procedures for such changes are outlined below.
All requests for changing the application form must be submitted via the Online Monitoring System (OMS). The change requests are submitted in the Online Monitoring System (OMS) and can depending on the type of change be subject to approval by the project lead partner, the Joint Secretariat or the Programme Monitoring Committee. Once approved, the changes will be visible in the application form in the OMS.
Guidance on how to submit a change in the Online Monitoring System.
You can submit a change request in the OMS at any time, however a potential approval and implementation of the change cannot happen while a report is open in the OMS.
You can prepare and work on a change request in parallel with the reporting.
The only exception from this rule is a request to make a partner inactive, which can be submitted, approved and executed while a report is open. This will exclude that partner from the current and future reports.
There are four main types of changes:
- Basic changes for changing partner details which does not change the legal entity and state aid status or the partner.
- Minor changes to adjust the application, when there is no impact on the project results or general project budget allocation.
- Minor changes – inactive partner: minor change to make a partner inactive.
- Major changes apply to larger adjustments.
Learn more in Fact Sheet 25.
In addition to the main options above, projects may submit the following types of change requests in specific contexts:
- Technical change - Changes to comply with requests made by the Monitoring Committee, based on your full application.
- Final adjustment change - Redistribution of budget between budget lines and partners in the final stages.