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Small-scale project application

Learn about the simplified procedures applying to small-scale projects.

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Compared to regular projects, small-scale projects are considerably smaller in scope - partnership size, duration, and budget. Applying for a small-scale project is also simpler. For example, you apply in a single step instead of using the two-step procedure set up for regular projects. Also, small-scale projects use simplified cost options which eases the financial management. 

Learn about small-scale versus regular projects

On this page, you will find guidance designed to help you develop and submit an application for a small-scale project.

Apply online

To apply, you need to create an account in our online monitoring system and fill in one of our online application forms.

Set up an account

To get started, set up an account in two simple steps: 

  1. Please visit
  2. Choose 'register' in the left-hand side and fill in your profile. 

Now you are all set!

During open calls, you can log in, choose the relevant application form and start filling it in. You can stop and save your draft as you go along. You can also share the online form to work simultaneously with other editors.  

Fill in the application form

Submit your application

Submit a full application or a small-scale project application (step-by-step guide)

Graphic overview of the online submission process

This video tutorial also helps you to navigate the application form: 

Download application form

Use the sample form to gain an overview of the information you need to provide in the online system.

Please note: The sample form may deviate slightly from the online application form. However, the character limits are accurate. 

Small-scale application - sample form

Small-scale application - character limits

Key documents and fact sheets

For starters, we recommend you to get familiar with our main publications describing our funding framework.

See main programme publications

Our fact sheets lay down the ground rules for our programme and projects. Please make sure to check out the following fact sheets before submitting a small-scale application.  

Small-scale projects

Our fact sheet dedicated to small-scale projects is of course essential reading for applicants in this project category.

Fact Sheet 27: Small-scale projects


Eligibility and assessment

The following fact sheets help you to make sure you are eligible for funding and guide you to write a cohesive application. 

Fact Sheet 1: General rules on eligibility

Fact Sheet 18: Application assessment

Fact Sheet 19: Letter of intent

Fact Sheet 22: Intervention logic and indicators


The following fact sheets help you get the budget right. 

Fact Sheet 2: Staff costs (not valid for Flemish partners)

Fact Sheet 2a: Staff costs for Flemish partners

Fact Sheet 9: Investments

Fact Sheet 16: State aid (Version 1 - Calls 1 and 2 projects)

Fact Sheet 16: State aid (Version 2 - Call 3 projects onwards)

Guidance on voucher schemes

Other rules and definitions to be aware of

Fact Sheet 14: Roles and responsibilities

Fact Sheet 15: Partnership agreement

Fact Sheet 17: Partners and activities outside the programme area

Fact Sheet 26: Intellectual property rights

Need help?

Please feel free to get in touch with us for advice and feedback on your small-scale application.

Please note: The Joint Secretariat staff can only provide feedback on content up until three weeks prior to a deadline for submission. However, you may still contact the project advisors for technical support and you can reach out to the National Contact Points for advice on content right until the deadline. 

Joint Secretariat project advisors

National Contact Points